Add A New Deduction to an Employee

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Add a New Deduction to an Employee

From your company dashboard, navigate to the employee list by clicking on the 4th blue box in the top right of the page.

You can also navigate to an employee from the ‘Employee’ option in the left sidebar. Once expanded, click the name of the appropriate employee.

PENG EE list

From the employee list, select the employee that needs updating by click on their name.

If you chose the employee from the left sidebar, skip this step.

PENG EE list 2

You are taken to the employee’s snapshot.

To locate their deductions, hover over the “Payroll Setup” tab in the top middle of the page so that a drop down appears.

PENG EE snap ded

From the drop down select the second option for Deductions.

To add a new deduction, click on the “Add New Deduction” button in the top left corner of the table.

PENG EE ded table

A pop up appears for you to enter the deduction information.


A. Select the appropriate deduction code from the Deduction drop down.

B. Choose the frequency you’d like the deduction to be taken.

C. In the Calc Code drop down select whether the amount to be taken is a flat amount or a percentage.

D.  Enter the amount of the deduction in the Rate/Amount field.

E. Choose the Start Date of when you’d like the deduction to become active.

F. If this deduction should remain active, leave the End Date as 12/31/2100.

G. If there is an agency this deduction should be allocated to, select it from the Agency drop down.

H. If there are any minimum or maximum amounts that should be taken, enter them in the corresponding fields.

Once all information has been entered and reviewed for accuracy, click Save and Close.

The deduction will now show in the employee’s deduction table and automatically be taken from their pay at the frequency selected.